Event/Field Trip Forms
District Sponsored Event Attendance and Reimbursement Forms
- Required information: Event name, location, start and end dates, if a substitute is necessary (including the budget code, dates, and periods if so), if billing an outisde organization is required for sub and/or event expenses (including contact information for the outside organization being billed if so), and estimated costs for all event expenses (not including field trip expenses for a student group)
- Required attachments: Commitment letter or email from the outside organization to be billed if applicable
- Required information: Conference name, address, and dates. Total payment to be reimbursemed by expense. Budget code/s to be charged (reference the approved Request to Attend Conference form).
- Required attachments: The reimbursement requester's approved Conference Attendance Request form including forms for other approved conference attendees whom the requester paid for. Itemized receipts for all expenses including the vendor name, itemization of the purchase, detail of payment, and payment method. List of approved conference attendees that were paid for with the associated receipt if the requester paid for more than themself. A bank statement may be provided as proof of payment if the receipt does not already provide proof of payment.
Event Request Forms
- Release Day Request (This form does NOT request a sub for initiator; above form to be used after release day is granted.)
- Field Trip Requests
- Field Trip Meal Request
- Walking Field Trip Requests
- Transportation Requests
____________________________________________
Forms often distributed to students/families for field trips:
