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Introduction
These Internet and Intranet Publishing Guidelines are applicable to all employees and students of the Sequoia Union High School District (SUHSD). They provide some specific guidance on implementing School Board Policy with respect to information posted to network servers whether they provide world-wide or internal access.
The SUHSD staff currently maintains Internet and Intranet servers on its premises. The guidelines herein pertain to the ‘content’ of information posted on these and all future servers within the SUHSD’s domain.
This document is written in accordance with SUHSD School Board Approved Policies. These guidelines are an implementation instrument of those policies. In the event of any conflicts between material contained herein and School Board approved policy, the School Board Policy takes precedence. Applicable policies include BP4040(a) and AR 4040(a).
Servers that make information available via a computer network will collectively be referred to as "web servers" with a distinction being made between "Internet" and "Intranet" as needed. At this time these servers use the http, tcp/ip, ftp, ppp and other protocols for communications. These guidelines are applicable as indicated here regardless of underlying technologies or protocols used.
The purpose of the District Internet/Intranet sites is to provide information about the District and the schools to staff, parents, students and community members. The Internet/Intranet sites are not public forums. Recognized employee organizations may post notices to their members via a link to their employee organization web site in accordance with Government Code section 3543.1(b). The District disclaims any responsibility or liability for content posted on an employee organization site linked to the District site.
Neither the District nor an employee organization shall post on the District web site any material which urges the passage or defeat of any school measure of the District, including but not limited to, the candidacy of any person for election for the governing board of the District. Education Code section 7054.
General Web Publishing Considerations
Publishing material onto an Internet or Intranet server involves the same general considerations as publishing onto other media, e.g. publishing material to a book for distribution. One distinction, however, is that material posted electronically becomes immediately available to all persons with access to the Internet.
The District must follow the law and responsibly use its available resources to educate its students. Toward this end, this Internet and Intranet Publishing Policy strives to:
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Protect intellectual property rights of ownership (e.g., copyright);
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Protect every individual’s right to privacy;
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Respect the rights of every child’s parent(s) or guardian;
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Protect the welfare of students; and
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Assure that all resources are used efficiently toward the District’s educational program goals.
Failing to follow the laws pertaining to published material may result in legal action against the District.
Student classroom work may be published under the direction of a teacher or advisor. Similarly, staff members may create web pages that are education oriented. Linking to student/staff personal home pages on an external site is not permitted. A student's personal information (home address, e-mail address, or phone number) shall not appear in any Internet/Intranet published materials. A student's full name shall not be published without the student's and a parent's written consent. To ensure student safety, a student's picture and full name shall not appear on the same page. Photographs of a person from the back or indistinguishable frontal photographs may appear on the Internet/Intranet without written consent. Group photographs of unidentified students/staff may be published on the Intranet without permission. Parents who do not wish to have their student's photograph published as part of a group on the Intranet may opt out by indicating their preference on the current school year Parent/Guardian Agreement form.
Use policy agreement forms must be signed by staff and students in order to access or publish to the web. Employee forms are available in human resources and student forms are available in Administration at each school site. Student writings, artwork, and photography belong to the student, and shall not be published without the student's and a parent's written consent. Likewise, staff writings, artwork, and photography belong to the staff member, and shall not be published without the staff member's written consent. Coursework assigned and developed in the Web Design class may be published without consent. Copies of publishing agreements and use policies are provided in the Agreement Forms section of this document.
Responsibility for Content
This section provides guidance on the responsibilities of those developing and posting web content.
ORIGINATOR’S RESPONSIBILITY
Per School Board Policy, SUHSD employees and students are personally responsible for their use of network services made available to them. Those creating web server content are responsible for seeing that it meets these guidelines and implements School Board Policy.
The web content originators, not the web server maintenance personnel, are responsible for the information they submit to be posted. All information must be double-checked for accuracy. Per School Board Policy, information which could be perceived as threatening, obscene, disruptive, unethical or construed as harassment or disparagement of others based on their race, national origin, gender, sexual orientation, age, disability, religion or political beliefs shall not be posted.
Agreement forms required for the posting of any sensitive, confidential, copyrighted, or private information must be collected and stored by the originator for as long as needed to assure satisfaction of legal requirements. The time may be extended due to legal complications, or at the site administrator's direction. The Agreement to Allow Use and Publishing of Copyrighted Work form is provided in the Agreement Forms section of this document.
TEACHER'S/ADVISOR'S RESPONSIBILITIES
Teachers and advisors must supervise all student postings/web pages to ensure that the subject matter is educational. Additionally, prior to submitting them to the web site's webmaster, student postings and "links" must be reviewed by the teacher and/or advisor to prevent the posting of inappropriate material. Linking to student/staff personal home pages on an external site is not permitted. Student writings, artwork, and photography belong to the student, and shall not be published without the student's and a parent's written consent. Coursework assigned and developed in the Web Design class may be published without consent. A student's full name shall not be published without the student's and a parent's written consent. A student's personal information (home address, e-mail address, or phone number) shall not appear in any Internet/Intranet published materials. To ensure student safety, a student's picture and full name shall not appear on the same page. Copies of publishing agreements are provided in the Agreement Forms section of this document.
Teachers and advisors are directed to limit access of web content containing information on, or photographs of, students to the minimum audience needed to accomplish instructional goals. If a class, school or District Intranet web server satisfies these goals, then this forum shall be used rather than publishing to the Internet.
Teachers and advisors shall explain to students that:
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Network services and web servers have been established for educational purposes only;
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Most transmissions over the Internet/Intranet can be intercepted and read by other persons on the Internet/Intranet and places outside the District;
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Information posted on the Internet/Intranet is not necessarily fact;
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All original work posted on the web is protected by copyright law and cannot be used without the author's permission; and
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There are rules of network etiquette and general web publishing guidelines.
WEBMASTER RESPONSIBILITIES
Each site will have one webmaster and one principal's designee who are responsible for posting to the Internet. Web server submittals may be made through the site's webmaster or principal's designee. Webmasters and principals' designees will not share passwords or allow anyone else to post to the web server. Webmasters and principals' designees must not knowingly post inappropriate material and should exercise controls necessary to remove and prevent reposting of inappropriate content when any is found. Employee names, pictures, work assignments and e-mail addresses should only be posted to the Internet with the employee's written/e-mail permission.
The web is a very dynamic resource. It is strongly recommended that links to pre-existing sites be checked regularly to insure that links are appropriate and active. Only active files that are required for the proper operation of the Internet/Intranet should be stored on the Internet/Intranet server. Inactive files should be deleted.
Webmasters and home pages shall be referred to by their given school name, e.g., "Carlmont Home Page," or, "Menlo-Atherton Webmaster." In addition, each site's home page shall include a "link" back to the district home page (http://www.seq.org).
Agreement Forms
This section provides forms for use in documenting copyright owner and parental consent to publishing materials on SUHSD websites. They are:
In addition to these forms, two others are needed to administer web sites. These Use Agreement forms fall under Board Policy Regulation 4040 (a) and AR 4040(a). The forms are:
Employees and Students must read the Board Policy and agree to comply with it as indicated in the forms identified above. Students must also obtain their Parent(s)/Guardian’s permission to use the Internet.
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Technology @ SUHSD 
